Compliance for organisations that handle sensitive data.
Xelvio is an independent compliance and technology consultancy. The organisations that most need a compliance function are often those least able to fund one. Xelvio provides experienced judgement in the quantity required, handles routine maintenance through software, and builds bespoke systems where the compliant solution does not yet exist.
Compliance consultancy
Who we work with
Organisations that hold personal data and need a compliance function they cannot justify employing.
Most arrive because something has forced the question:
- A customer, insurer or funder has sent a data protection or security questionnaire nobody can answer
- A client or partner has asked who your Data Protection Officer or UK representative is
- Staff are putting client or personal data into AI tools and nothing has been written down about what is permitted
- A subject access request has arrived and the statutory clock is running
- A tender or procurement pack asks about data governance and AI use
- The policies on the shared drive have not been reviewed since they were downloaded
We work mainly with small and medium-sized organisations across sectors: professional services, technology companies, healthcare-adjacent organisations, education providers, charities and membership bodies holding special category data, and regulated firms including FCA-authorised businesses.
Compliance consultancy
01Fractional DPO
A named Data Protection Officer, registered with the ICO as your organisation’s DPO, on a monthly retainer.
Fractional Compliance Officer
Part-time ownership of your compliance framework: policies, registers, training, breach handling, regulatory correspondence.
GDPR audit and remediation
A fixed-scope review of the personal data you hold and the basis on which you hold it, followed by a remediation plan.
AI governance
Policies, registers and impact assessments for organisations using or building AI tools.
Compliance systems
01Complaints triage
A system built around your complaints procedure and governing documents that classifies, routes and tracks complaints from receipt to resolution. Fixed set-up fee.
Confidential reporting portals
Encrypted intake for reports about serious matters — hate incidents, misconduct, safeguarding — from people who may be at risk.
Casework and triage platform
The common architecture behind every system we build: encrypted intake, triage against a standard, casework, reporting.
How consultancy is delivered
Each engagement begins with an experienced practitioner establishing what you hold, which obligations apply, and where the gaps are. Once the framework exists, the ongoing work — maintaining registers, diarising reviews, logging incidents, evidencing training, tracking regulatory change — runs in the Xelvio Toolkit, a client portal built for that purpose. You and your Xelvio DPO or compliance officer work from the same live record, and judgement is applied where it is needed.
The Toolkit
FCA-approved Senior Manager
Systems in production for organisations handling special category data
Fifteen-module compliance platform
An initial conversation is without charge. We will set out what applies to you, what does not, and what it would cost to address.